Review State Laws
Every state has its own laws and processes for amending vital records like birth certificates. Consult your state health department website or call the Vital Records office to understand requirements, which may include:
- Minimum age of baby before changes can be requested
- Acceptable reasons for changes like adoptions, marriage, etc.
- Necessary forms to submit for amendments
- Any fees involved for processing updates
- Average processing time after submission
Follow proper protocols from the outset to avoid headaches.
Gather Legal Documents
To submit a request, you typically need the following documentation:
- Original baby’s birth certificate listing old name
- Certified copy of marriage license if changing due to marriage
- Certified court order approving legal name change of baby or either parent
- Completed amendment application forms as specified by state
Having all materials ready ensures the filing is complete for processing.
Fill out all state amendment request forms entirely and accurately. Leave no blanks if possible. Follow all formatting instructions precisely.
Sign all paperwork. Get notarization if required. Attach certified copies of name change court order or marriage certificate authorizing the change. Pay associated fees along with submission.
Submit to Proper Office
Each state handles birth certificate amendments differently:
- Some require mailing applications to the health department.
- Others mandate applying in person at agency offices. Some allow online application submission but may require that certified and notarized documents be mailed or presented in person.
- Major cities may have separate vital records offices.
- Hospitals sometimes allow changes shortly after birth before records are filed.
Only send applications to the specific office and in the manner designated by your state to prevent processing issues.
Await Updated Birth Certificate
Check Application Status
Update Related Documents